Get Involved

 

Vendor Application

 

September 24th - 26th, 2021

Frontier Park, St. Charles, MO

We are very excited to be kicking off our vendor registration for Saint Charles Oktoberfest 2021!
Each year our festival gets better and much of that it because of you, our vendors.
There have been a few changes to our application layout this year but the information and requirements are basically still the same. Please make sure that read all of the details included in this application. They are all important.
After submitting your application we will follow up with you regarding your acceptance and any further instructions. If for any reason you are unable to complete this form online please email us at vendor@saintcharlesoktoberfest.com.

Vendor Application

Vendor Booth Information

Mailing Address
City
State/Province
Zip/Postal

Select Vendor Booth Type & Size

Vendor booth spacing is limited and will be assigned on a first-come-first-serve basis. We offer several booth layout options to meet your needs.

Please Select Vendor Type

Not For Profit: Incorporated organization which exists for educational or charitable reasons and from which its shareholders or trustees do not benefit financially. All Not-For-Profit organizations must submit a tax-exempt letter with their application.

Exhibitor: Crafts must be items hand-made by the individual(s). Must provide 2-3 colored photographs of product being made.

For Profit: Food and Beverage vendors and vendors selling merchandise manufactured by someone other than the vendor or purchased for resale purposes.

Commercial: Commercial businesses – Businesses advertising or promoting goods and services, such as banks, home improvement, phone companies, resorts, etc.

Not For Profit

Incorporated organization which exists for educational or charitable reasons and from which its shareholders or trustees do not benefit financially. All Not-For-Profit organizations must submit a tax-exempt letter with their application.
You may securely attach a copy below.

Upload Tax-Exempt Letter
Maximum upload size: 10MB

Exhibitor

Crafts must be items hand-made by the individual(s). Must provide 2-3 colored photographs of product being made.
You may securely attach your images below.

Upload Exhibitor Images
Maximum upload size: 20MB

For Profit

Food and Beverage vendors and vendors selling merchandise manufactured by someone other than the vendor or purchased for resale purposes.

Commercial

Commercial businesses – Businesses advertising or promoting goods and services, such as banks, home improvement, phone companies, resorts, etc.

Please Select Booth Size

Pricing for Not-For-Profits

Standard Booth Premium Booth Deluxe Booth Ultimate Booth
$300 $450 $500 $800

Pricing for Exhibitors

Standard Booth Premium Booth Deluxe Booth Ultimate Booth
$220 $370 $420 $720

For Profit: Booth Pricing

Standard Booth Premium Booth Deluxe Booth Ultimate Booth
$605 $755 $805 $1,200

Commercial: Booth Pricing

Standard Booth Premium Booth Deluxe Booth Ultimate Booth
$1,200 $1,350 $1,400 $2,000
PLEASE NOTE: Width refers to space along walkway. Length refers to depth of space.

Standard Booth Size

Premium Booth Size

Deluxe Booth Size

Ultimate Booth Size

Late Fees – All applications post-marked after August 1, 2021 are subject to a $25 non-refundable late fee.

Cancellations – Cancellations prior to August 1, 2021 will be given a full refund, except for the $25 late fee. No refunds will be given for cancellations made after September 1, 2021.

Choose Additional Electrical Connections

Each booth receives a standard 110V outlet. Additional electric can be added for an additional cost.

PLEASE NOTE: A charge for each additional 220v hook-up or 110v outlet is required; additional electric needs identified at the Festival will be directly billed by the Festival’s electrician.

Food Vendor Checklist
Exhibitor, Not For Profit & For Profit Checklist

I acknowledge that I have read and understand the Terms and Conditions for the 2021 Saint Charles Oktoberfest. Any violation of the Terms and Conditions will result in one warning with booth closure and forfeiture of all booth and clean-up fees upon second offense. Additionally, I agree that cancellation of this contract after September 1, 2021 will cause forfeiture of ALL booth and clean up fees.

I agree to follow all rules and regulations of the Saint Charles Oktoberfest Committee, The City of St. Charles and the St. Charles Parks Department. I understand that any violations could result in booth closing. The Saint Charles Oktoberfest Committee accepts no responsibility for vendor’s lack of compliance to the guidelines.

This agreement becomes binding only upon formal acceptance by the Saint Charles Oktoberfest Committee.

Completing this form does not guarantee that you have been accepted into the festival. Upon completion of this application you will be sent a confirmation email with further instructions. Payment for the festival will not be made until you have been approved by the festival committee.

View Terms and Conditions